Do you need help keeping track of the progress of your students? Do you wish you had a better way to assess their learning? LMS reports offer a complete and thorough accounting of your learners' performance. However, the most significant obstacle connected to these reports is assuring the information is exact and up-to-date. 

It is paramount to renew the data to represent student ability continually accurately. Additionally, accurately interpreting the data is also essential to reach sound inferences. What's more, the security of the information must be sustained to preserve students' privacy.

Gaining a deep understanding of the metrics to track is the backbone to leveraging the full potential of your Learning Management System. Read on to discover the rewards and struggles of utilizing LMS reports, the multiple options available, and how to maximize the value they offer. 

Recently, we published an article on the top LMS platforms for small businesses - perfect if you're planning to launch a learning academy. If you're new to the world of online tutoring, check out our guide on how to successfully launch an online school. Now, let's get into the compelling aspects of LMS reporting!

What is LMS Reporting?

A Learning Management System (LMS) reporting entails tracking and analyzing how students perform in an online learning environment. LMS reports are necessary for this process, providing instructors with precise information about student growth and success.

For instance, you can use LMS reports to view how many learners completed a course, the number of hours spent on each module, and the assessment scores.

By evaluating these reports, tutors can discover areas of strength and weakness in student learning and any potential gaps in teaching. LMS reports can also be used to inform instruction for better student outcomes. For example:

  • The Gradebook report bolsters your data analysis with granular details, such as the average grade for a quiz, each individual's score, the average grade on a single quiz question, the breakdown of individual answers for that question, and the contrast between individual responses and the overall quiz results.
  • The attendance report features an individual student's attendance history, including their name, date, time slot, class name, and attendance status.

Unlock the power of your LMS data with our reports!

Make data-driven decisions that improve your training outcomes

What Kinds of LMS Reports Can be Created from Measured Metrics?

LMS reporting can be divided into two main categories: quantitative and qualitative. Quantitative reporting focuses on numerical data such as completion rates, time spent on activities, and assessment scores. 

Qualitative reporting focuses on subjective data, such as instructor and learner feedback and the course's overall satisfaction. Both types of reporting provide valuable insights into the learning environment's effectiveness.

LMS reports may also be categorized into three distinct components: individual, courses, and the entire system. Let us discuss each of these in more detail.

  • Individual LMS reporting features: This report monitors metrics specific to each individual, including attendance, course completion, and assignments. This type of LMS report captures the learning transcripts for each student and can be shared with the learner to evaluate their progress. In essence, this report focuses on the student.
  • Course LMS reporting features: A course report evaluates the modules, programs, and coursework. It considers the participants who enrolled in the course and those who passed or failed. Collected data is analyzed to determine if the course is excessively challenging, not challenging enough, or if it is achieving the desired objectives.
  • System LMS reporting features: This category collects comprehensive data, including individuals and courses, showcasing how participants interact with the system. In addition to courses, system reports record the social interactions between learners and provide you with sufficient data to rate the system using various gauges. Moreover, you can filter the reports based on distinct criteria.

Compulsory Checklist of LMS Reports and Performance Indicators to Monitor

Here are the critical metrics you can use to track progress and achieve results. These LMS analytics enable you to tailor your teaching methods and deliver additional support and materials to maximize learners' success.

LMS Reporting Tools for Creative Academies

Creative academies striving to nurture collaboration and exceptional education can monitor these metrics.

Program Performance

Program Performance is a crucial gauge used in Learning Management System reports. This metric evaluates the total performance of a program, providing an understanding of how well students are interacting with the material and completing the course. Program Performance can be used to locate areas that need improvement, allowing instructors to make the necessary changes to meet their students' demands.

Course Attendance

A Course Attendance Report is a must-have for educators to monitor their students' presence at live sessions. Armed with this attendance data, teachers can create strategies to maximize engagement, like offering additional courses or sprucing up the current ones.

Assessment Scores

Assessment scores clearly indicate how well students have understood and applied the course content. It is a powerful metric for gauging student achievement on assessments and exams and can be used to analyze the effectiveness of any given course or program.

Learner Progress 

This LMS report keeps a pulse on each student's progress, allowing you to identify any increases or deficits in their education quickly. The student progress report helps to foresee which students may be in danger of dropping out due to unsatisfactory grades.

LMS Reporting and Analytics for Corporate Training 

Companies implementing staff training can leverage the following features to evaluate employee proficiency and the efficacy of their learning approaches.

User Engagement

It allows you to measure trainees'/learners' satisfaction with a course or program. This metric provides insight into how users interact with the material, their interests, the topics they search for, and the most commonly asked questions.

Looking for ways to get your learners more engaged? Look at this helpful guide for ideas on enhancing engagement in your learning process!

Group Progress

The Group Progress Report evaluates the performance of learning cohorts, illuminating their strengths and shortcomings in particular tasks/courses. These reports are calculated based on a range of elements, such as courses participated in, grades, and engagement.


Leaderboards present an authoritative glimpse into the top-performing members of a particular class or group for any given period. This data is used to gauge each employee's growth and determine if they are qualified for more prominent roles or should transition to more advanced courses fitting their aptitude.

LMS Reporting is great, and when integrated into a high-performing employee platform, it's unbeatable! Check out the top-notch employee training tools with desirable LMS analytics features!

LMS Report KPIs for Online Schools

Here are the LMS reporting metrics that online tutors must stay on top of!

Course Dropout Rate

This report analyzes the number of students who chose to withdraw from a course and offers insights into what possibly prompted their decision.

Course Attendance

A course attendance report assists educators in tracking the number of students present at live sessions. With this attendance information, instructors can devise tactics to boost engagement, such as providing additional courses or making the current ones more engaging.

Assignment Management 

After delivering instruction to learners, it is highly recommended to offer take-home tasks that evaluate their understanding of the material. Assignment status reports analyze data regarding the completion rate of the assignment, which students took on the task and their level of achievement.

Course Completion Rates

This metric monitors the percentage of enrollees who have fulfilled their course or program. It illustrates learners' capacity to understand the course content. Moreover, course completion rates can be used to distinguish any issues students may have, thus allowing educators to provide additional resources and help.

Instructor Feedback

Instructor feedback is a critical evaluation of the tutor's proficiency in providing aid and direction to their students, accounting for the inquiries made by them. Furthermore, instructor feedback can be utilized to uncover areas where additional training or resources may be required.

Why Track These LMS Analytics?

Uncovering the potential of LMS through data analysis can provide innumerable benefits for organizations, such as improved accuracy and amplified effectiveness. Let's dig deeper into these advantages!

Unlock the power of your LMS data with our reports!

Make data-driven decisions that improve your training outcomes

Participant Engagement Metrics

LMS analytics gives organizations the power to measure the involvement of learners, both one by one and as a collective. Manually evaluating a single person's usage of LMS platforms is virtually impossible. 

The automation of LMS analysis provides immediate data on learner behaviors, registration, completion status, and other relevant info. Thanks to all this data, organizations can gain insight into which learners are dedicated, disinterested, or need further direction. They can then devise more effective learning plans utilizing these metrics.

Scrutinize the Effectiveness of Courses

LMS analytics gathers crucial insight into the student's journey and how effectively the course conveys knowledge. This data can show if the course is too difficult, if the learning length is adequate, or if it should be broken down into smaller sections to enable greater understanding. Furthermore, LMS analytics enables observing whether the course content has been fully understood to meet the desired outcome.

Aids for Long-Term Strategic Planning

Studying the data from the Learning Management System is essential for forming strong, purposeful insights that are vital to optimizing the e-learning solution. The data collected and analyzed are used to sharpen the program. Plus, participant engagement levels can be employed to highlight spaces for progress.

Reporting in Real Time: Stay Informed and Up-to-Date!

The overriding benefit of LMS reporting is that organizations remain constantly informed with data concerning engagement on their platform. With access to this information at all times, any potential complications are identified quickly, and timely solutions are implemented.


Gleaning insights from LMS reports enable organizations to evaluate the success of their courses and pinpoint areas for improvement. This empowers them to shape their strategies and create more effective solutions, thereby decreasing expenditures. With reliable data, small businesses can accurately allocate resources, maximizing their budget.

LMS can be an economical way of providing education, but white labeling is even more affordable. We have a blog post that outlines the features and customization options of popular platforms, as well as all the great perks of using a white-label LMS. Be sure to check it out!

Maintaining Strict Compliance

The conventional learning atmosphere has moved to a more virtual ambiance, achievable through Learning Management Systems (LMS). These software applications are used to design and monitor student learning online. Due to the Covid-19 pandemic, almost 77% of US firms are now heavily counting on LMS tools for employee training.

Using LMS, companies that mandate employee certifications can effortlessly and expediently meet compliance standards. By guaranteeing staff are adequately trained in areas that the law demands, businesses can minimize the risk of non-compliance and employ LMS reports to confirm their adherence to the pertinent regulations.

Are There Any Difficulties Ahead?

Although capitalizing on LMS reports has advantages, there are definite drawbacks. Interpreting the data from these reports can be a struggle for certain educators who need adequate skills or understanding suitably. Similarly, some students may need more aptitude or know-how to make sense of the data. Users may also find the data from these reports extremely daunting and intimidating, resulting in a lack of interest in learning.

The task lies in recognizing the diverse sorts of reports accessible and how to incorporate** them to make well-considered decisions. For instance, some reports may furnish nitty-gritty data about student development and commitment, while others may outline course utilization. It is critical to comprehend the contrasts between the reports and how to exploit them to maximize the data. Moreover, it is vital to guarantee that the data is precise and current to make the best choices.

The available reporting tools can be either scant or unwieldy, making it hard to access the required data. Bearing these issues in mind, using the correct tools and strategies is vital to gain maximum benefit from LMS reporting.

Make the Most of Your LMS Reporting With These Tested Tactics

Implementing reporting from Learning Management Systems can take time and effort. To make the most of your LMS reporting, use these best practices!

Data Collection

Data gathering is the starting point of LMS tracking and reporting. Companies should certify that they are collecting the appropriate data from their LMS, like user action, course finish rates, and assessment results. This information must be accumulated regularly to ensure it is up-to-date and accurate. Organizations should also consider collecting data from other sources, like surveys and interviews, to fully comprehend their training and development programs.

Data Analysis

Once the data has been collected, it should be analyzed to draw relevant conclusions. It would be best to employ analytical tools, such as Excel or Tableau, to filter the data and recognize trends and patterns. 

Data Visualization

Data visualization is a crucial component of effective LMS reporting. Charts and graphs facilitate understanding of data, and enable users to gain advanced insights.


Automating LMS reporting processes is a surefire way to save time and resources. Leveraging tools like zapier and IFTTT to expedite data collection, analytics, and visualization helps organizations generate reports quickly.


Ensure the total security of your LMS reporting operations. Authorization should be strictly limited to approved personnel, and all data must be kept safely. Furthermore, encryption technologies should be implemented to safeguard the data from unauthorized access.


Utilizing collaboration tools, such as Slack or Microsoft Teams, promotes communication between stakeholders to ensure that everyone is well-informed about the data and makes prudent decisions.

How EducateMe Empowers You with Learning Reporting

LMS administration and keeping tabs on the reports are effective ways to measure the success of courses and the performance of learners and staff on an e-learning platform. EducateMe is the ideal partner to integrate this technology. 

We understand the importance of tracking student performance to meet learning goals. That's why we've developed a comprehensive LMS reporting system to help instructors easily monitor student progress. 

Our reporting system offers detailed insights into student performance, including average scores, activity completion, and test results. 

It also allows instructors to compare student performance across different groups. By utilizing our LMS reporting system, instructors can quickly identify areas of improvement and ensure that their students are mastering the material.

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January 11, 2023

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